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Community Room Reservations
City Hall and Fire Station Community Rooms Reservations & User Fees
City Hall Community Room
The Community Room is located at 2222 W 14400 S , in the City Hall Building.
Currently, reservations are allowed Monday through Friday 8:30am – 10:30pm, and Saturday and Sundays from 7:00 am – 10:30pm. There is a wall in the back of the main community room that can be opened to allow the room to be used in a larger capacity.
The capacity of this room is 150 people.
City Hall Community Room has a 2-hour minimum on all reservations and includes:
- 25 rectangle tables (60” x 30”)
- 100 chairs
- AV system including projector and 2 TV’s
- Kitchen use is available at extra charge: 1 microwave and 1 fridge
Fire Station Community Room
The Community Room is located at 14895 S Noell Nelson Drive, in the Fire Station 92 Building.
Currently reservations are allowed Monday through Friday 8:30am – 9 pm, and Saturday and Sundays from 9:00am – 9:00pm.
The capacity of this room with tables and chairs is 35. With just chairs/standing room the capacity is 50 people.
This location does not have a kitchen.
Fire Station Community Room Rental does not include any tours or access to the main facilities in the fire station. Tours should be prearranged. Book a tour
Fire Station Community Room has a 2-hour minimum on all reservations and includes:
- 10 rectangle tables (60”x30”)
- 35 chairs
- AV system including projector
City Hall Community Room
Type of Use | Resident Fee | Non-Resident Fee | Deposit |
|---|---|---|---|
| Meetings - General | $60 per hour; 2 hour minimum | $120 per hour; 2 hour minimum | $250 |
| Meetings - Government Entities, Candidate Events, Public Schools, HOA’s, Water Users, Non-Profit 501, etc. | $0 | $0 | $0 |
| Special Events - Birthday Parties, Showers, Retirements, or similar; 0 to 50 attendees | $60 per hour; 2 hour minimum | $120 per hour; 2 hour minimum | $250 |
| Special Events - Birthday Parties, Showers, Retirements, or similar; 51 to 100 attendees | $125 per hour; 2 hour minimum | $250 per hour; 2 hour minimum | $250 |
| Special Events - Birthday Parties, Showers, Retirements, or similar; 101 to maximum occupancy of 190 attendees | $150 per hour; 2 hour minimum | $350 per hour; 2 hour minimum | $250 |
| Wedding Events, Graduation, Celebration of Life, etc. | $200 per hour; 2 hour minimum | $350 per hour; 2 hour minimum | $250 |
Fire Station No. 92 Community Room
Type of Use | Resident Fee | Non-Resident Fee | Deposit |
|---|---|---|---|
| Meetings - General | $25 per hour; 2 hour minimum | $50 per hour; 2 hour minimum | $100 |
| Meetings - Government Entities, Candidate Events, Public Schools, HOA’s, Water Users, Non-Profit 501, etc. | $0 | $0 | $0 |
| Special Events - Birthday Parties, Showers, Retirements, or similar; 0 to 35 attendees | $30 per hour; 2 hour minimum | $75 per hour; 2 hour minimum | $100 |
| Special Events - Birthday Parties, Showers, Retirements, or similar; 36 to 55 attendees | $50 per hour; 2 hour minimum | $100 per hour; 2 hour minimum | $100 |
Administrative Fee per Transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10
Property Damage Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Actual Cost of Repair/Replacement
Cancellation Fee (less than 24-hours) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25
Failure to Return Key within 24-hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25
- No fees shall be pro-rated for a portion of an hour.
- Reservations requiring a cleaning and key deposit will be refunded upon compliance with the rules provided on the Community Room Rental Agreement.
- Users are expected to be responsible for their guests and will be charged for any damages.
- Users are expected to adhere to the facility cleaning checklist after the meeting or event. Cleaning supplies are provided for the users in a designated location at the facility.
- If you intend to use any of the audio/visual equipment, please call 801-254-2200 to coordinate training with a technician before your scheduled event. Technicians are not available outside of normal business hours for support.
- Once your event has been scheduled, it is YOUR responsibility to pick up the key from City Hall before your event occurs. Keys can be picked up no more than 24 hours before the event during the business week. All weekend event keys must be picked up the Friday before the event. Keys must be picked up during normal business hours of 8:30am – 5pm Monday – Friday. If you fail to pick up your key during normal business hours, we WILL NOT be able to meet you after hours to open doors for your reservations. Failure to pick up the key will cause room rental fee to be forfeited. All keys are required to be returned 24 hours after the event has ended. Failure to return the key in 24 hour period will result in $25 fee to be deducted from the deposit refund amount.
- You will be notified of the status of your event within 24-48 business hours from when your request is made. Please keep in mind that your request is not a guarantee for reservation. Payment is due at the time the request status has been approved.
Bluffdale City Community Room Rental Agreement
2222 W. 14400 South Bluffdale, UT 84065 801-254-2200
You will be held responsible for the requirements in the agreement below, regardless whether you actually read them or not.
General
- The renter of the facility shall be at least 18 years of age and must be present during the event/meeting. Any children attending the event must be supervised at all times.
- The facility shall not be used for sales, or promotional purposes, or for monetary or pecuniary gain of any form or nature whatsoever.
- Any sound system, video, music, etc., shall be kept at a low volume so as not to disturb others using the facility and/or neighboring residents. This applies especially during business hours.
- Failure to comply with any of the terms of the Rental Agreement shall cause the individual and/or group to forfeit the privilege to reserve the facility for one year.
- The renter shall ensure that any individuals using the facility during the rental are apprised of and abide by the terms and conditions set forth herein.
Rental Fees and Security Deposit
- Rental fees for the facility shall be assessed as specified in the Bluffdale City Consolidated Fee Schedule.
- A deposit is required to ensure proper care of the facility. Users are expected to clean and care for the facility during and after their event. If the facility is left dirty and/or damaged by the renter, the City shall retain part or all the deposit.
- If costs to clean and/or repair the facility exceeds the amount of the deposit, the renter shall be responsible for additional costs. If the renter fails to pay the additional costs as requested by Bluffdale City, the renter shall be responsible for all collection costs and/or attorney’s fees.
Cancellations and Refunds
- The City reserves the right to revoke, change or cancel a reservation without cause. The deposit is refundable based on the condition the facility is left.
- Cancelling an event less than 24 hours will result in a $25 fee. The rental fee and deposit will be refunded at that time.
- The deposit is refundable based on the condition the facility is left. The facility will be checked off within 24 business hours of the event.
General Prohibitions
- No alcohol or smoking in any form are permitted on City property. Any violation will result in forfeit of deposit and renter will not be allowed to return to the facility.
- No candles with flames. Battery operated candles are allowed.
- No gambling, fighting, quarrelling or us of profane language permitted.
- No soliciting or sale of merchandise, raffle tickets, commercial activities or any services are permitted.
- Use of the kitchen by the renter shall be for food serving only. Incidental use of the appliances shall be permitted only to maintain temperature of foods and beverages to be served during the event.
- The renter shall be responsible to provide dishes, cups, glasses, eating and serving utensils, dish soap, dish cloths, kitchen and table linens, as they are not provided by the City.
- Any paper goods, water or other supplies as labeled in the kitchen at City Hall are for City use only.
Set-up and Clean-up
- Equipment or decorations shall be used in such a manner as to prevent damage of any kind to the facility and its furnishings. No decorations will be permitted which are taped, tacked, stapled, nailed, or otherwise fastened to the walls, ceilings, doors, or floors of the facility.
- If paper is used to cover tables, the renter shall be responsible to remove all tape from the tables. No covering may be tacked, stapled, nailed, or fastened in any manner which will damage the tables.
- Renter must pay for all time spent in the building – this includes set up and clean up time.
- Renter is responsible for set-up and clean-up for the event. Please refer to the cleaning checklist upon arrival/departure to make sure that you are in compliance. Cleaning items may include vacuuming, emptying trash, wiping down tables etc. The City will provide limited cleaning supplies.